In continuation of my previous blog [https://wordpress.com/post/vskumar.blog/1944] on this subject following questions and answers are continued:

1.  During selection of Agile  Projects what are the main activities need to be performed?

Ans: a) Identify potential projects

         b) Prioritize potential projects

         c) Develop initial vision

         d) Consider project feasibility

 2.  How to identify potential projects in an organization?

Ans: In any organization initially, the critical business processes are identified. These critical business process are analyzed for automation through IT  technology. Then they are going to be converted into IT projects. And will be planned as per the Agile methodology for planning, execution and delivery.

3. How the  projects can be prioritized/identified during Agile ?

Ans: Once the critical business processes are identified and planned for IT projects, and these will be the potential projects for prioritization and planning. 

4. What is the initial vision to a project and what should be done at that stage?

Ans: Each prioritized  project should be associated with initial vision of organization. During this stage the ROI [Return On Investment] is calculated for a project. 

5.  What is a project feasibility?

Ans: Once ROI is measured for  a project. The feasibility of doing that project is going to be researched. If it is feasible only the project team is going to consider it as an IT project.

 6.  To initiate the Agile project what are the main activities need to be performed?

Ans: a) Identification of active stakeholders and their participation.

         b) Identification of budgeting and funding to the project. The Required support           need  to be given.         

        c) Building the initial teams.

         d) Envisioning the initial requirement with agile concept by following iterative development plans.

         e) Identifying initial architecture and design.

         f) Identifying required development, testing environments and setting up these environments.

      7. What is the process involved in initial requirement envisioning

             Ans:  In a prioritized project the customer requirements are gathered and these requirements are prioritized by user group. The project team is going to segregate them into different iterations of a software delivery. Each iteration is going to be considered in  one software delivery.

8. What are the steps involved during  initial architecture?

Ans: During initiation of project,  the project team need to identify the required technical teams for  different iterations of delivery. The skeleton architecture need to be enhanced to baseline it with reference to the identified iterations of entire software project delivery. Then the technical teams need to understand their delivery responsibility in view of different software components.

9.  During the initiation of the project what are the steps involved in setting up  the environments ?

Ans:  i) During the environmental  setup activity as per the agile development process we need to have the following environments by minimum.

a) Development environment

b) Testing environment

c) Production environment.

          ii) The above environments needs to be satisfied as per the initial architectural requirement.

iii) If modification is required it needs to be documented for specific iteration.

10. During construction phase what is the meaning or importance for active stakeholder participation?

Ans:  In agile development by following different process steps it facilitates for a sustainable development environment. During this stage the stakeholders are called [for example ] as; sponsors, developers, users, etc. These stakeholders can vary from one project to another project, when it is going to be defined for a project selection. The stakeholders involvement is mandatory during construction phase to review and decide on  further movement  of construction phase tasks. At this stage they might ask for some more changes also. The developers should be in a position to accept them as per the Agile manifesto rules. The Product Owner [PO] can decide on the size of the SPRINT [iteration] delivery. Hence during construction stage the stakeholder participation is mandatory to finalize the final SPRINT delivery. If it is a maintenance or bug fixes project sometimes the stakeholders may not be required, the PO only can decide the final SPRINT.

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I am trying to attempt to elaborate the PMI steps during project chartering, with a scenario  and a chart from the following.

The PMI defines the project charter under Project initiation process group [PIPG].

Chartering the project is a major step under this PIPG. The project charter authorizes the PM to plan and use the allocated budget, time and resources. By using these entities the PM need to complete the objectives of the project with better planning, execution and control towards reaching the organization’s targets.

They are mentioned in the below chart.

For a successful project manager assessing and defining all of them are very essential upfront during the project initiation phase with Chartering process step.

By identifying them, the PM or a Program manager also can identify the risk mitigation areas before starting any activity. The required risk and contingency planning can be done for the activity’s smooth functioning. At the same time these two managers also can well plan for cost control by keeping percentage of the buffer budget from the allocated or planned budget.  Hence it helps in controlling the project overruns also.

Normally, in any IT organizations taking care of these measures happens upfront due to the resources costing for the activity. Hence most of the clients are greedy in controlling the resources cost as per their role or responsibility. Once the cost is hiked and the allocated budget is eaten up by the program, there is a possibility of unavailability of the funds. Due to these financial constraints, obviously the client needs to close the project or program. Ultimately it is a failure of a Program or Project Manager also due to risks mitigation or planning  are not done. It not only denotes the failure of these managers and customer,  and also on the resources.

When the resources come out of the project, they will be under confusion on answering on their past project performance.  In reality any 1^st attempt recruiter or a recruiting manager might feel this resource did not work well on the project, it happens due to the recruitment team’s  unawareness on these issues. But the resource might have worked or contributed well on the project. Unfortunaltely, for the failed projects many people don’t like to give the feedback.

To avoid this kind of havocs to all the team of the project, if the managers follow the processes correctly and completely, a healthy environment can be created for the resources also. A PM should not think Project charter is a document only; it has lot of controls planning also,  to be successful and also to achieve the planned targets timely within the budget.

A good leader in PM role also educates the resources on these process steps and plans to be aware of by the resources. So that they can feel the responsibility to identify the timely risks and intimate to the PM immediately.  Otherwise,  the reserved or uneducated [on Project] resource might feel, “Okay, It is not working for now! I have done my work for today let me logout  my day”. Then the next day nobody knows the dependent issues. The client also can get astonished for the suddenly appearing issues through the PM or resource and those were not mitigated.

Hope this might help any new PM or existing leads to understand the project initiation stage using the PMI methods with some meaningful scenarios.

Lean Six Sigma helps companies to make the transformation; from a more traditional business and operational management model to a process management company. What is the principle behind LSS?

• Lean Six Sigma [LSS] is based on the principle; in order to deliver service and product excellence, firms must not only have an in-depth knowledge of their internal processes, but also have a profound understanding of customers current expectations and future needs.

• By creating a sustainable quality culture: Many processes can be introduced for very good strategic ROI.
• By bringing clarity to Invisible processes and enhancing control: Stringent Quality control  can be applied to achieve the desired market quality of the product. 
• By providing a corporate strategy for differentiation: Integrated corporate strategy with different processes in place can demonstrate the differentiation from the past to the current status of the organization.
• By becoming a world-class service or product provider at the lowest cost: For any product manufacturing or service provide company, reduced cost can bring very good and strategic ROI. 
• By providing customers with what they value:The customers attraction can be accelerated by using LSS methods in execution.
• By reducing the hidden costs associated with poor-quality products or services: Basically the waste can be identified and when their control can be accelerated, the removal of poor-quality can be accelerated with better services along with the customer satisfaction acceleration.
• When an organization follows LSS methods: They can demonstrate all the above changes for different business domains.
• These activities can be applied in multiple domain areas. Then the perception of LSS can be applied only in Manufacturing domain can be vanished with the accelerated proven cases for an organization.

Conclusion: When the organization senses these symptoms by having all the above accelerated improvements, it can lead to the service excellence acceleration also. It can be part of the world class service organizations. Note: For any LSS support to your organization please contact me. I offer a free half day workshop [on web or F2F] for a corporate with prior schedule, to motivate and mentor your teams towards LSS practices activation. You can visit for my next LSS article: http://wp.me/p4umAl-7l  

You can see Youtube Videos on my content Posted [by Shanthi Kumar V] I have made some videos and continuing to make on the published contents.

Following are available videos currently, you can download and watch them please :

1. If you are planning to move or adopt cloud setup for your company, this is the 1st video you should watch. It helps you towards your cloud initiation. You tube URL:http://youtu.be/98zboBaXgoU

If you are working for DevOps implementation you can watch the below video for their roles/activities knowing:

All the videos I posted can be seen from the below channel [Shanthi Kumar V] URL:

http://www.youtube.com/channel/UCR1qBu2xUiypGDa2UaNQr8A/videos